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Final Financial Report and Evaluation

Successful grant recipients are required to submit a final financial and evaluation report within six (6) weeks of completion of the project.  A project evaluation must be received before future grant applicants will be considered.

Receipts or copies must be submitted with the financial report. 

All unused grant funds must be returned to SHR.  Cheques are payable to “Saskatoon Health Region” and can be mailed or dropped off at the addresses listed on the main page.

An evaluation form will be sent to you about 6 weeks prior to the completion date.  Evaluation forms are currently under review and will be available to print from this page at a later date.

Project Evaluation Plan Information & Resources

This section contains information that will help you develop an evaluation plan to evaluate your project; in other words, it can help you determine if your project was successful or not.

There are five questions your evaluation plan should consider:

1.  What are you evaluating?

• What question(s) am I trying to answer?

2.  What are your reasons for carrying out the evaluation?

• What am I going to do with the results?

3.  What is the context within which your evaluation takes place?

4.  Who is the evaluation for?

• Who are the stakeholders for this evaluation?
• Who will be affected by the results?
• Who will use the results?

5.  What evaluation questions are you going to ask?

• What data do I need in order to answer this question(s) and how will I interpret the data?
• What methods should I use/how should I collect the data?

Evaluation plans typically include information on:

1.  What was the impact of the project?

• Did the project have the intended effects?
• If so, how many people were helped?

2.  What was the outcome of the project?

3.  How well did the project run?

4.  To what extent has the project objectives been met?

5.  What happened during the course of the project that was successful (or not)?

6.  Were there any (additional) cost implications from this project?

The evaluation plan should match the scope of the project. Small projects don’t often need a very detailed or complex evaluation plan as compared to projects working in partnership with multiple stakeholders to provide a program to a large group of individuals. 

Developing Evaluation Questions

There are many resources available to assist in developing evaluation questions. This is just one perspective on some of the different types of questions you can consider including in your evaluation (Adapted from Evaluation Tips by Professor G. Conole, University of Southampton, accessed at www.ltss.bris.ac.uk/jcalt January 8, 2008).  

The questions used in your evaluation can have a large impact on the design of the evaluation plan. Different stakeholder groups will see certain types of questions and the resultant data collected as more persuasive than others. That is why it is important to be aware of the range of different types of questions that could be asked. Below you will find some examples of the types of questions you might consider asking.

Exploratory questions

Think about a question with a stem using words and phrases such as ‘what’, ‘when’, ‘for whom’, ‘under the circumstances’, and so on.

Stems for this type of question include:

• What are the perceived benefits of ...
• When is the best time to ...
• Who likes …
• Under which circumstances do participants …

Comparative questions

Consider questions looking at alternative resources or using another ‘type’ of participant, or involving some other related situation. Stems for this type of question include:

Compare your evaluation with:

• what happened last year
• with some specific benchmark data
• a related program or project elsewhere

Measurement questions

Consider your question in terms of scores, tests, or performance. You could look at the cost, time, number of occurrences, attendance at program sessions, number of people satisfying certain conditions, and so on.

Stems for this type of question include:

• How many …
• How much …
• How long …
• How often …
• What percentage …

Evaluation Resources

The resources listed below can help you plan and carry out an evaluation of your program. Most of these are available at no charge from the website link below; some are available at nominal cost.

Basic Guide to Outcomes-Based Evaluation for Nonprofit Organizations with Very Limited Resources (©1997-2007)

http://www.managementhelp.org/evaluatn/outcomes.htm

Basic Guide to Program Evaluation (©1997-2007)

http://www.managementhelp.org/evaluatn/fnl_eval.htm

Measuring Program Outcomes: A Practical Approach (1996)

A step-by-step manual for health, human service, and youth- and family-serving agencies. 

http://national.unitedway.org/outcomes/resources/mpo/

The Health Communication Unit at the Centre for Health Promotion, University of Toronto

http://www.thcu.ca/infoandresources/evaluation_resources.htm#pr

They have a number of different resource materials including:

• Evaluating health promotion programs workbook
  This workbook guides readers through THCU's ten-step evaluation process. Updated March 2006

• Conducting survey research workbook
  This workbook covers what you need to plan and implement surveys. Added May 1999

• Conducting focus groups workbook
  This workbook covers what you need to plan and implement focus groups.

• Tips for Running Focus Groups with Youth
  This three-page handout covers the three most common barriers to youth focus groups and suggestions for overcoming them and lists the top ten focus group elements for youth. Added November 3, 2005.

W.K. Kellogg Foundation Evaluation Handbook (1998)

A comprehensive, easy-to-follow manual for community group evaluations.

Handbook

W.K. Kellogg Foundation Evaluation Toolkit (various dates)

Toolkit

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(updated April 12, 2012)